A guide to project management.pdf

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COUNCIL
OF EUROPE
CONSEIL
DE L’EUROPE
A guide to project management
Frank Heyworth
European Centre for Modern Languages
Centre européen pour les langues vivantes
A guide to project management
In 1994, upon the initiative of Austria and the Netherlands, with special support
from France, eight states founded the European Centre for Modern Languages
(ECML) as an Enlarged Partial Agreement of the Council of Europe. It was to
become “a forum to discuss and seek solutions to the specific tasks and
challenges that face them in the coming years and which will play a decisive
role in the process of European integration”. At the time of writing, thirty-two
1
states subscribe to the Partial Agreement. Following a successful initial trial
period (1995-1998), the continuation of the activities of the Centre was
confirmed by Resolution (98) 11 of the Committee of Ministers.
The aim of the Graz Centre is to offer – generally through international
workshops, colloquies and research and development networks and other expert
meetings – a platform and a meeting place for officials responsible for language
policy, specialists in didactics and methodologies, teacher trainers, textbook
authors and other multipliers in the area of modern languages.
A guide to project management
is the fourth in a series of publications edited
within the framework of the first medium-term programme of the ECML (2000-
2003).
The ECML’s overall role is the implementation of language policies and the
promotion of innovations in the field of teaching and learning modern
languages. The publications are the results of research and development project
teams established during workshops in Graz. The series highlights the dedication
and active involvement of all those who participated in the projects and in
particular of the group leaders and co-ordinators.
1 The 32 member states of the Enlarged Partial Agreement of the ECML are: Albania, Andorra, Armenia,
Austria, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Finland, France, Germany,
Greece, Hungary, Iceland, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland,
Romania, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, „the former Yugoslav Republic of
Macedonia”, United Kingdom.
A Guide to Project Management
Frank Heyworth
European Centre for Modern Languages
Council of Europe Publishing
1
French edition:
Guide de gestion de projets
ISBN 92-871-4963-5
All rights reserved. No part of this publication may be reproduced or transmitted
in any form or by any means, electronic (CD-ROM, Internet etc.) or mechanical,
including photocopying, recording or any information storage or retrieval system,
without the prior permission in writing from the Publishing Division, Communi-
cation and Research Directorate.
The opinions expressed in this publication are not to be regarded as reflecting the
policy of any gouvernement, of the Committee of Ministers or the Secretary
General of the Council of Europe.
Cover design: Gross Werbeagentur Graz
Layout: Stenner + Kordik, Graz
Illustrations: Benoît Cliquet
Printer: Druckerei Khil, Graz
Council of Europe Publishing
F-67075 Strasbourg cedex
ISBN 92-871-4965-8
© Council of Europe, September 2002
Printed in Graz
2
Table of Contents
Introduction ...................................................................................... 5
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
What’s a project? ............................................................................. 7
Projects and innovation .................................................................. 10
Project planning ............................................................................. 13
Making a budget and cost control ................................................. 18
People make projects work ............................................................. 22
Presenting and “selling” your project ............................................ 26
Keeping to deadlines ....................................................................... 29
Approaches to project evaluation ................................................... 33
Converting projects to every day practice ...................................... 38
Managing international projects ..................................................... 40
Appendix: 10 questions for project managers ................................ 43
The Guide is accompanied by a CD-ROM containing resources
to be used in project planning.
3

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